Electronic Signature Platform

Secure Electronic Signature Software

Qoobiss Signature is electronic signature software that lets people sign documents online quickly and securely, on any device. It supports digital workflows in both regulated and non-regulated industries, and every signed document is cryptographically sealed and backed by a complete audit trail. As a single electronic signature solution, it covers all three levels defined by the EU's eIDAS regulation: simple, advanced, and qualified electronic signatures.

Who Qoobiss Signature Is For

Qoobiss Signature is built for legal and compliance teams, regulated businesses, and product or operations leaders who need digital signing that holds up to legal and regulatory requirements. Controlled authentication and cryptographic integrity make every signature tamper-evident and reduce the risk of forgery.

When Is an Electronic Signature Legally Binding?

Under eIDAS, an electronic signature can't be denied legal effect just because it's electronic. It's generally enforceable when:

• The signer intends to sign

• All parties consent to signing electronically

• Identity verification is completed where the signature level requires it

• The signature meets the laws of the jurisdiction where it's used

Electronic signatures are widely recognized, which makes them a simple way to streamline processes and cut paperwork. The level you choose determines how much legal weight the signature carries.

Simple, Advanced, and Qualified Electronic Signatures

A secure electronic signature can take different forms, each suited to a different level of risk. Qoobiss Signature supports all three:

• Simple electronic signature (SES): The basic form of e-signature. It doesn't require identity verification and captures the signer's intent and consent in low-risk scenarios, such as accepting terms and conditions, sales forms, or acknowledgements.

• Advanced electronic signature (AES): Uniquely linked to the signer and capable of identifying them, typically through OTP verification or controlled access codes. Any later change to the document can be detected. With stronger identity assurance, AES suits loan applications, B2B agreements, employment documents, and NDAs.

• Qualified electronic signature (QES): The highest level under eIDAS, and the only one legally equivalent to a handwritten signature in every EU member state. It's created with a qualified certificate, issued by a Qualified Trust Service Provider after remote identity verification, inside a Qualified Signature Creation Device (QSCD). QES is used for high-risk or legally sensitive documents that must withstand regulatory scrutiny or legal challenges.

How the Electronic Signature Platform Works

Signing works on any device and can be embedded in your own application. Every signature follows the same four steps:

1. Submit the document: The document is prepared and submitted through the platform via REST API or Web Component.

2. Authenticate the signer: Depending on the signature level, the signer confirms intent with OTP verification or completes full identity verification.

3. Seal the document: Once signed, the document is cryptographically sealed, so any later change is detectable.

4. Generate the audit trail: Every step is logged, including timestamps and IP addresses.

For qualified electronic signatures, a qualified certificate is issued after identity verification, producing a signature that's legally equivalent to a handwritten one under eIDAS.

Key Capabilities of Qoobiss Signature

• All three signature levels: SES, AES, and QES from a single platform

• Multi-device signing: Sign from desktop, tablet, or mobile

• Complete audit trails: Full logs of every action, including IP addresses and timestamps

• Embedded signing: Add signing directly to your app or website

• Document management: Submit, track, and retrieve signed documents in one place

• No hardware tokens: Qualified certificates are issued remotely, with keys managed via QSCD

eIDAS Compliance and Legal Validity

Every signature level is admissible as evidence in court, and qualified electronic signatures carry the same legal effect as handwritten ones across the EU. Qoobiss Signature is aligned with eIDAS, GDPR, and EU Trusted List standards. Complete audit trails and cryptographic sealing protect data integrity and give you the evidence you need if a signature is ever challenged.

API Integration and Scalability

Qoobiss Signature offers two integration methods. Both support every signature level, from a simple signature to QES.

• REST API: Automates the entire workflow, from submitting documents for signature to retrieving completed ones and managing access tokens for future signing sessions.

• JavaScript Web Component: An embeddable signing interface for your existing web application. It handles OTP verification, document signing, and confirmation, and you can customize it through configuration settings and CSS.

The platform scales from a few signatures a month to thousands a day, handling growing volumes of users and documents as your business grows.

How Qoobiss Signature Fits into the Qoobiss Ecosystem

Qoobiss offers a modular compliance ecosystem covering digital onboarding, identity verification, and AML screening. Qoobiss Signature works with:

• ONTRACE: Qoobiss's identity verification software and complete KYC solution. ONTRACE verifies the signer's identity before signing, so every signature is tied to a verified person.

• ORIGIN: Qoobiss's platform for automating digital onboarding workflows. When onboarding requires a signature, Qoobiss Signature plugs straight into the journey.

• OMNICHECK: Adds AML screening, so identity verification, compliance checks, and signing happen in one automated flow.

It's used across regulated industries such as banking and lending, insurance, and fintech. To learn how e-signatures compare with other signing methods, read our guide to digital signatures.

Request a demo to see how Qoobiss Signature delivers secure, legally valid document signing for your business.